Choose a camera, microphone, and speaker configuration based on room size, participant count, and how widely people will be seated, using modular mic pods and speakers to extend coverage in larger rooms. For extra-large conference room setups, consider a multi-camera system with intelligent tracking and flexible layout control, while rooms with fourteen or more participants may benefit from dual speakers and two mic pods.

Plan for USB connectivity to support collaboration platforms, along with table and display hubs that help manage cross-room cabling and audio-video connections. For larger conference room setups, consider a touch control panel for camera and layout management, AV processing for multi-camera systems, and network connectivity when rooms need to merge or divide.

A conference room setup can support multiple cameras by using an AV processing hub with independently controlled PTZ cameras, allowing installers to switch views, track speakers, and adjust screen layouts for large or extra-large rooms. Modular systems can connect to multiple displays and combine or divide rooms through network connections, helping the setup adapt to presentations, training sessions, and video meetings.

Review the room layout for camera sightlines, display and control placement, speaker coverage, and microphone locations, while planning table or display hubs to help reduce cross-room cabling. Confirm suitable power near each device, provide network connections for the conferencing computer, cameras, control panel, and audio or video processing equipment, and allow service access for installation and maintenance.